Data Protection

Privacy Policy

1. Data Protection at a glance

General information

This Privacy Policy provides you with information, in accordance with Articles 12 et seq. of the GDPR, regarding the handling of your personal data when you use our website. Personal data refers to any data that can be used to personally identify you. For detailed information on data protection, please refer to our Privacy Policy listed below this text.

Data collection on this website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator.

The data controller under data protection laws is:

FLEXiCODE GmbH
Kurgartenstraße 37
90762 Fürth
Phone: +49 911 477 156 60
Email: info@flexicode.net
Represented by the Managing Director: Lorenz Wiederer
Registering court: Deggendorf Local Court, HRB 4816

How do we collect your data?

Your data is collected on the one hand by you providing it to us. This can be, for example, data that you enter into a contact form.

Other data is automatically collected or collected after your consent when you visit the website by our IT systems. This is mainly technical data (e.g. internet browser, operating system or time of page view). The collection of this data occurs automatically as soon as you enter this website.

What do we use your data for?

Some of the data is collected to ensure error-free provision of the website. Other data may be used to analyze your user behavior.

What rights do you have regarding your data?

You have the right to receive information about the origin, recipient and purpose of your stored personal data free of charge at any time. You also have the right to request the correction or deletion of this data. If you have given consent to data processing, you can revoke this consent at any time for the future. You also have the right, under certain circumstances, to request the restriction of the processing of your personal data. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.

You can contact us at any time at the address given in the imprint regarding this and other questions on the subject of data protection.

Analysis tools and third-party tools
When visiting this website, your surfing behavior can be statistically evaluated. This is done primarily with cookies and so-called analysis programs.
Detailed information about these analysis programs can be found in the following privacy policy.

2. Hosting and Content Delivery Networks (CDN)

External hosting
This website is hosted by an external service provider (host). The personal data collected on this website is stored on the host’s servers. This may include, in particular, IP addresses, contact requests, metadata and communication data, contract data, contact information, names, Website traffic and other data generated through a website.

The host is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Art. 6 para. 1 lit. f GDPR).

Our host will only process your data to the extent necessary to fulfill its performance obligations and to follow our instructions with regard to this data.

Conclusion of a contract for order processing

To ensure data protection-compliant processing, we have
concluded a contract for order processing with our host.

3. General information and mandatory information

Data Protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with applicable data protection laws and this Privacy Policy. When you use this website, various types of personal data are collected. Personal data is information that can be used to identify you personally. This Privacy Policy explains what data we collect and how we use it. It also explains how and for what purpose this is done. We point out that data transmission over the internet (e.g. when communicating by e-mail) may have security vulnerabilities. Complete protection of data against access by third parties is not possible.

Note on the responsible entity

The responsible entity for data processing on this website is:

Link to the Legal Notice: https://www.flexicode.net/impressum

The responsible entity is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, e-mail addresses, etc.).

Data Protection Officer pursuant to Section 37 of the GDPR

Mr. Jörg Hagen, Dipl.-Ing.
Owner of Jhcon Data Protection Consulting
Königstraße 50 a
D – 30175 Hannover

4. Rights of data subjects

Revocation of your consent to data processing
Many data processing operations are only possible with your express consent. You can revoke consent you have already given at any time. An informal e-mail to us is sufficient for this purpose. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to object to data collection in special cases and to direct marketing (Art. 21 GDPR)

If data processing is based on Article 6(1)(e) or (f) of the GDPR, you have the right at any time to object to the processing of your personal data for reasons arising from your particular situation; this also applies to profiling based on these provisions. You can find the specific legal basis on which processing is based in this Privacy Policy. If you object, we will no longer process your personal data in question, unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing is necessary for the establishment, exercise, or defense of legal claims (objection under Article 21(1) of the GDPR).

If your personal data is processed for the purpose of direct marketing, you have the right to object at any time to the processing of your personal data for such marketing purposes; this also applies to profiling to the extent that it is related to such direct marketing. If you object, your personal data will no longer be used for direct marketing purposes (objection pursuant to Article 21(2) of the GDPR).

Right to lodge a complaint with the competent supervisory authority
In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, particularly in the member state of their habitual residence, their place of work or the place of the alleged violation. This right to lodge a complaint is without prejudice to any other administrative or judicial remedy.

Right to data portability
You have the right to receive data that we process automatically on the basis of your consent or in fulfillment of a contract in a common, machine-readable format, either to yourself or to a third party. If you request the direct transfer of the data to another controller, this will only be done insofar as it is technically feasible.

Data security
This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from ‘http://’ to ‘https://’ and by the lock symbol in your browser line.

When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Information, deletion and rectification
Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipient and the purpose of data processing and, if applicable, a right to correction or deletion of this data. For this purpose, as well as for further questions on the subject of personal data, you can contact us at any time at the address given in the imprint.

Right to restriction of processing
You have the right to request the restriction of the processing of your personal data. You can contact us at any time at the address given in the imprint for this purpose. The right to restrict processing exists in the following cases:

If you contest the accuracy of your personal data stored by us, we usually need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.
If the processing of your personal data was or is unlawful, you may request the restriction of the
require data processing.
If we no longer need your personal data, but you need it for the exercise, defense or assertion of legal claims, you have the right to request the restriction of the processing of your personal data instead of erasure.
If you have filed an objection under Article 21(1) of the GDPR, we must balance your interests against ours.
As long as it has not yet been determined whose interests take precedence, you have the right to request that the processing of your personal data be restricted.

If you have restricted the processing of your personal data, these data may only be processed – apart from their storage – with your consent or for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a member state.

5. Data collection on this website

Cookies
Our websites use so-called “cookies”. Cookies are small text files and do not cause any damage to your device. They are stored either temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted after your visit. Permanent cookies remain stored on your device until you delete them yourself or until they are automatically deleted by your web browser.

In some cases, cookies from third-party companies may also be stored on your device when you enter our site (third-party cookies). These allow us or you to use certain services of the third-party company (e.g., cookies for processing payment services).
Cookies serve various purposes. Many cookies are technically necessary, as certain website features would not work without them (e.g., the shopping cart feature or the display of videos). Other cookies are used to analyze user behavior or display advertisements. Cookies that are required to carry out the electronic communication process (necessary cookies), to provide certain features you have requested (functional cookies, e.g., for the shopping cart feature), or to optimize the website (e.g., cookies for measuring website traffic) are stored on the basis of Article 6(1)(f) of the GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing cookies to ensure the technically error-free and optimized provision of its services. If consent to the storage of cookies has been requested, the relevant cookies are stored exclusively on the basis of this consent (Article 6(1)(a) of the GDPR); consent is May be revoked at any time.

You can configure your browser to notify you when cookies are set and to allow cookies only on a case-by-case basis, to block cookies in specific cases or generally, and to enable the automatic deletion of cookies when you close your browser. If you disable cookies, the functionality of this website may be limited. To the extent that cookies are used by third parties or for analytical purposes, we will inform you separately about this within the scope of this Privacy Policy and, if necessary, request your consent.

Cookie consent with Usercentrics
This website uses Usercentrics’ cookie consent technology to obtain your consent to the storage of certain cookies on your device and to document this consent in compliance with data protection regulations. This technology is provided by Usercentrics GmbH, Rosental 4, 80331 Munich, website: https://usercentrics.com/de/ (hereinafter “Usercentrics”).

When you enter our website, the following personal data is transferred to Usercentrics:

Your consent(s) or withdrawal of your consent(s)
Your IP address
Information about your browser
Information about your device
Time of your visit to the website

Furthermore, Usercentrics stores a cookie in your browser to be able to assign the given consents or their revocation to you. The data collected in this way is stored until you request us to delete it, delete the Usercentrics cookie yourself, or the purpose for data storage no longer applies. Mandatory statutory retention obligations remain unaffected.

Usercentrics is used to obtain the legally required consents for the use of cookies. The legal basis for this is Art. 6 (1) (c) GDPR.

Data Processing Agreement

We have concluded a data processing agreement with Usercentrics. This is a contract required by data protection law, which ensures that Usercentrics processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

Server Log Files
The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

Browser type and browser version
Operating system used
Referrer URL
Host name of the accessing computer
Time of the server request
IP address

This data is not combined with data from other sources. The collection of this data is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website – for this purpose, the server log files must be recorded.

Contact form
If you send us inquiries via the contact form, your information from the inquiry form, including the contact details you provided there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not share this data without your consent.

The processing of this data is based on Art. 6 (1) (b) GDPR if your request is related to the execution of a contract or is necessary for carrying out pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of inquiries addressed to us (Art. 6 (1) (f) GDPR) or on your consent (Art. 6 (1) (a) GDPR) if this has been requested.

The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory statutory provisions – especially retention periods – remain unaffected.

Inquiry via e-mail, phone or fax

If you contact us via email, telephone or fax, your inquiry including all resulting personal data (name, inquiry) will be stored and processed by us for the purpose of handling your request. We do not share this data without your consent.

The data you send to us via contact requests will remain with us until you request us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory statutory provisions – especially statutory retention periods – remain unaffected.

6. Recipients of personal data

As a general rule, your personal data will not be shared with third parties. Under certain circumstances Personal data will be processed within the company, taking into account the permitted purposes, to the following data processors, as well as to third parties who are engaged to provide the services you have requested or are engaged to provide specialized services:

Odoo S.A.
Microsoft Corporation
STRATO AG
eBüro AG

All of these recipients have committed to us to comply with applicable data protection standards.

7. Analysis tools and advertising

Google Analytics
This website uses features of the web analytics service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. Google Analytics uses what are known as “cookies.” These are text files that are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie regarding your use of this website is generally transmitted to a Google server in the United States and stored there. The storage of Google Analytics cookies and the use of this analytics tool are based on Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its website and its advertising. If consent has been requested (e.g., consent to the storage of cookies), processing is carried out exclusively on the basis of Article 6(1)(a) GDPR; consent may be withdrawn at any time.

IP anonymization

We have enabled the IP anonymization feature on this website. This means that Google truncates your IP address within member states of the European Union or in other signatory states to the Agreement on the European Economic Area before it is transmitted to the United States. Only in exceptional cases is the full IP address transmitted to a Google server in the United States and truncated there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity, and to provide other services related to website and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics is not combined with other data held by Google.

Browser plugin

You can prevent the storage of cookies by adjusting the settings of your browser software accordingly; however, please note that in this case, you may not be able to use all functions of this website to their full extent. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google, as well as the processing of this data by Google, by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

Objection to data collection

You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent the collection of your data during future visits to this website: Disable Google Analytics.

For more information about how Google Analytics handles user data, please see Google’s Privacy Policy: https://support.google.com/analytics/answer/6004245?hl=en.

Order processing

We have entered into a data processing agreement with Google and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

Demographic features in Google Analytics

This website uses the ‘demographic characteristics’ function of Google Analytics. This allows reports to be generated that contain statements about the age, gender and interests of site visitors. This data comes from interest-based advertising from Google as well as visitor data from third-party providers. This data cannot be attributed to any specific individual. You can disable this function at any time through the ads settings in your Google account or generally prohibit the collection of your data by Google Analytics as described under ‘Objection to data collection’.

Storage duration

User and event-level data stored by Google that is linked to cookies, user identifiers (e.g., User ID) or advertising IDs (e.g., DoubleClick cookies, Android advertising ID) will be anonymized or deleted after 26 months. For details, please see the following link: https://support.google.com/analytics/answer/7667196?hl=en

8. Plugins and tools

YouTube
This website embeds videos from YouTube. The website is operated by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. When you visit one of our web pages that includes YouTube, a connection is established with YouTube’s servers. In the process, the YouTube server is informed which of our pages you have visited. In addition, YouTube may store various cookies on your device. These cookies enable YouTube to collect information about visitors to this website. This information is used, among other things, to track video statistics, improve the user experience, and prevent fraud. The cookies remain on your device until you delete them. If you are logged into your YouTube account, you allow YouTube to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.

We use YouTube to ensure that our online content is presented in an engaging manner. This constitutes a legitimate interest within the meaning of Article 6(1)(f) of the GDPR. If consent has been obtained, processing is carried out exclusively on the basis of Article 6(1)(a) of the GDPR; consent may be withdrawn at any time. For more information on how user data is handled, please see YouTube’s Privacy Policy at: https://policies.google.com/privacy?hl=de.

Google Maps
This site uses the Google Maps mapping service via an API. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. To use the features of Google Maps, it is necessary to store your IP address. This information is typically transmitted to a Google server in the United States and stored there. The provider of this site has no control over this data transfer.

We use Google Maps to ensure that our online offerings are presented in an appealing way and to make it easy to locate the places listed on our website. This constitutes a legitimate interest within the meaning of Article 6(1)(f) of the GDPR. If consent has been requested, processing is carried out exclusively on the basis of Article 6(1)(a) of the GDPR; consent may be withdrawn at any time.
For more information on how user data is handled, please see Google’s Privacy Policy: https://policies.google.com/privacy?hl=de.

Google reCAPTCHA
We use “Google reCAPTCHA” (hereinafter “reCAPTCHA”) on this website. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. reCAPTCHA is used to check whether the data entry on this website (e.g., in a contact form) is done by a human or by an automated program. To do this, reCAPTCHA analyzes the behavior of the website visitor based on various characteristics. This analysis starts automatically as soon as the website visitor enters the website. For the analysis, reCAPTCHA evaluates various information (e.g., IP address, how long the visitor has been on the website, or mouse movements made by the user). The data collected during the analysis will be forwarded to Google.

The reCAPTCHA analyses take place entirely in the background. Website visitors are not informed that an analysis is taking place.

The storage and analysis of the data is carried out on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in protecting its web offerings from abusive automated spying and from SPAM. If corresponding consent has been requested (e.g., consent to store cookies), the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR; the consent can be revoked at any time.

For more information about Google reCAPTCHA, please see the Google Privacy Policy and the Google Terms of Use at
the following links: https://policies.google.com/privacy?hl=en and https://policies.google.com/terms?hl=en.

Google Web Fonts
The use of these web fonts allows us to display our website exactly as intended, regardless of which fonts are available on your device. This is done by retrieving Google Web Fonts from a Google server in the United States, which involves the transfer of your data to Google. The data transmitted includes your IP address and the page you visited on our site. The use of Google Web Fonts is based on Article 6(1)(f) of the GDPR. As the operator of this website, we have a legitimate interest in ensuring the optimal display and delivery of our website. For details about Google Web Fonts, visit: https://developers.google.com/fonts/faq?hl=de. For more information, see Google’s Privacy Policy: https://policies.google.com/privacy/partners?hl=de

Instagram link

Our website links to the website of the Instagram service. The provider is Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. When using Instagram, websites you visit are linked to your Instagram account. This involves the transmission of data to Instagram. We have no knowledge of the content of the transmitted data or how Instagram uses this data. For more details, please see Instagram’s Privacy Policy: https://www.instagram.com/legal/terms/

LinkedIn Link
Our website contains a link to the LinkedIn website. The provider is LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland. When you use LinkedIn, the websites you visit are linked to your LinkedIn account. This involves the transfer of data to LinkedIn. We have no knowledge of the content of the data transmitted or of LinkedIn’s use of that data. For more details, please see LinkedIn’s privacy policy: LinkedIn Privacy Policy

FLEXiCODE portal

On the FLEXiCODE website, customers, suppliers, and partners can register by providing their personal information. The personal data that is transmitted in this process is specified in the respective input form used for registration. Data is primarily stored with our hosting provider, Odoo S.A. You can find Odoo S.A.’s privacy policy at: Odoo Privacy Policy

9. Own services

Handling of applicant data

We offer you the opportunity to apply for a position with us (e.g., by email, mail, or through our online application form). Below, we provide information about the scope, purpose, and use of your personal data collected as part of the application process. We assure you that the collection, processing, and use of your data are carried out in accordance with applicable data protection laws and all other legal requirements, and that your data will be treated as strictly confidential. be addressed.

Scope and purpose of data collection

When you send us an application, we process your associated personal data (e.g., contact and communication data, application documents, notes made during job interviews, etc.) insofar as this is necessary to make a decision about establishing an employment relationship. The legal basis for this is § 26 BDSG-new under German law (initiation of an employment relationship), Art. 6 para. 1 lit. b GDPR (general contract initiation) and – if you have given your consent – Art. 6 para. 1 lit. a GDPR. The consent can be revoked at any time. Your personal data will only be passed on to persons within our company who are involved in processing your application.

If the application is successful, the data you submitted will be stored in our data processing systems on the basis of § 26 BDSG-new and Art. 6 para. 1 lit. b GDPR for the purpose of implementing the employment relationship.

Data retention period

If we are unable to offer you a position, if you decline a job offer, or if you withdraw your application, we reserve the right to retain the data you have provided, based on our legitimate interests (Art. 6(1)(f) GDPR) for up to 6 months from the conclusion of the application process (rejection or withdrawal of the application). Afterward, the data will be deleted and the physical application documents will be destroyed. Retention serves, in particular, as evidence in the event of a legal dispute. If it becomes apparent that the data will be required after the 6-month period has expired (e.g., due to an impending or pending legal dispute), the data will not be deleted until the purpose for its continued retention no longer applies. Longer retention may also occur if you have given appropriate consent (Art. 6 Para. 1 lit. a GDPR) or if legal retention obligations prevent deletion.

Inclusion in the applicant pool

If we do not offer you a position, there may be an option to include you in our applicant pool. In case of inclusion, all documents and information from the application will be transferred to the applicant pool to contact you in the event of suitable vacancies.

Inclusion in the applicant pool is based solely on your explicit consent (Art. 6(1)(a) GDPR). Providing consent is voluntary and has no bearing on the ongoing application process. The data subject may withdraw their consent at any time. In this case, the data will be permanently deleted from the applicant pool, provided there are no legal grounds for retention. The data from the applicant pool will be irrevocably deleted at the latest two years after consent has been given.